Working Title: Business Enterprises Program Account Clerk

Job Class: Account Clerk

Agency: Department of Employment and Economic Development

• Job ID : 76451

• Location : St. Paul

• Telework Eligible : Yes, this position may be eligible for some telework

• Full/Part Time : Part-Time

• Regular/Temporary : Unlimited

• Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 05/10/2024.

• Date Posted : 05/04/2024

• Closing Date : 05/17/2024

• Hiring Agency/Seniority Unit : Employ & Econ Development Dept / Employ & Economic Dev-AFSCME

• Division/Unit : State Services f/t Blind / SSB Business Enterprises

• Work Shift/Work Hours : Day Shift, 8:00am to 12:00pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : 2200 University Ave St. Paul, MN 55114

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

DEED’s State Services for the Blind (SSB) division has been serving blind, visually impaired, and Deafblind Minnesotans since 1923. It does so with a staff of 110 dedicated personnel, over 650 skilled volunteers, an active State Rehabilitation Council for the Blind, and a host of community partners. Each year SSB assists thousands in leading full, active, and productive lives.

The Account Clerk provides accounting and administrative support to SSB’s Business Enterprises Program (BEP) director, staff, and approximately twenty-three (23) BEP licensed blind vendors. This position is responsible for the receipt, facilitation, reconciliation, and input of all BEP licensed blind vendor monthly ledgers. This position provides support to the Account Clerk, Senior as needed.

Specifically, the Account Clerk:

• Receives, processes, and tracks monthly ledgers and accounts receivables, ensuring accuracy and following DEED, SSB, and BEP policies and procedures, applicable state and federal laws, rules and regulations, and contracts/agreements.

• Sends default letters in instances where vendors are not compliant with their ledger and payment obligations.

• Creates monthly reconciliation reports which tracks all financial activity related to the monthly ledgers, set-aside payments, and defaults.

This posting may be used to fill multiple positions.

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.

Skill in:

• Accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based on data and events affecting the account.

• Analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems.

• Data entry sufficient to maintain accurate records and reports.

• Using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.

• Customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations.

Preferred Qualifications

One (1) year of clerical experience performing accounts receivable/payable functions and creating profit and loss statements in a business/finance/accounting setting.

Ability to obtain and maintain Authority for Local Purchasing (ALP).

Knowledge and experience with using StateWide Integrated Financial Tools (SWIFT) or other accounting or procurement systems.

Experience working with individuals with disabilities, including individuals who are blind, low-vision, or DeafBlind.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.