Working with Us

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

Role : Executive Associate

Reports to: Vice President KarXT, Brand Lead and Head of Marketing

Location: Princeton, NJ.

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support the Vice President Kar XT, Brand Lead and Head of Marketing. This role requires a dynamic individual who can manage a diverse set of responsibilities in a fast-paced environment, ensuring the smooth operation of the executive's office. The ideal candidate will possess excellent communication skills, a strong sense of initiative, and the ability to handle confidential information with discretion.

Responsibilities (include, but are not limited to):

• Proxy/delegate in WorkDay as needed.

• Calendar management including scheduling, reply/decline meetings as appropriate; as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines.

• Assist with group operations through scheduling team meetings, performance check-in meetings, etc.

• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

• Adhere to T&E policies, including booking domestic and international travel and monthly reconciliation of business expenses for executive(s).

• Ensure manager’s preparedness for all meetings (e.g., assemble meeting materials, technology testing, communication to attendees & pre-reads).

• Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)

• Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.

• Meeting planning and logistics support.

• Maintain up to date organizational information for department (organizational charts, etc.)

• Assist with employee onboarding and exits for executive(s).

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

• Additional projects completed as assigned.

Qualifications:

• Bachelor’s degree in business administration, Marketing, or a related field preferred.

• 8 years administrative or comparable experience preferably in a US marketing environment; prior BMS and Executive Associate Experience preferred

• Strong communication and interpersonal skills required.

• High level of discretion and confidentiality

• Must possess the ability to take initiative and adapt to frequently changing priorities.

• Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.

• Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.

• Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Workday, Room Scheduler experience strongly desired.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.

• Ability to multi-task and adapt quickly to competing priorities while remaining focused.

• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

• Exhibits a positive work attitude and high productivity.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Company: Bristol-Myers Squibb

Req Number: R1581720

Updated: 2024-06-03 03:15:55.064 UTC

Location: Lawrence Township-NJ

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.