STAFF ANALYST - ACCOUNTS PAYABLE

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STAFF ANALYST - ACCOUNTS PAYABLE

Salary

$70,226.00 - $96,200.00 Annually

Location

611 Walker Street

Job Type

Full Time

Job Number

34058

Department

Finance

Opening Date

05/01/2024

Closing Date

5/31/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: Staff Analyst

Posting Number: 34058

Department: Finance

Division: Financial Reporting & Operations

Section: Accounts Payable

Reporting Location: 611 Walker Street

Workdays & Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

Serve as primary support to management in the Accounts Payable (AP) group of Financial Reporting & Operations Division.

• Support and assist the Senior Division Manager (SDM) in the co-ordination and review of procedures with regards to accounts payable.

• Support and assist the Senior Division Manager (SDM) in the implementation of SAP Ariba invoice process and any other new processes.

• Provide Citywide SAP training for AP Module and perform/authorize access review.

• Serve as a liaison for external and internal audits on AP related items.

• Prepare weekly, monthly, and yearly AP reports.

• Maintain AP shared mailboxes (archive, add, remove users etc.) and AP logs.

• Manage the Ariba mailbox and handle invoicing issues after post-go live for all departments.

• Create and maintain different AP templates, i.e., reconciliations and communications to departments.

• Train new employees related to FIN-AP Business process.

• Provide recommendations by analyzing and interpreting financial data (i.e., budgets, general ledgers, accounting documents etc.) and making comparative analyses, studying proposed changes in methods.

• Work with Senior Division Manager on developing and updating AP training manual and processes.

• Develop and/or update internal flow processes for centralized departments processes, for example Electricity, Natural Gas, Telecom.

• Increase productivity by streamlining accounting processes and coordinating information requirements.

• Performs other duties as requested by division and department management.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor’s degree in Finance, Accounting, Business Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work to be performed may substituted for the experience requirement on a year-for-year basis.

EXPERIENCE REQUIREMENTS

Three years of professional experience in finance, economics, financial analysis or a closely related field.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

Preference will be given to applicants with strong analytical, business, written and verbal communications skills. Strong background in public speaking, organization of work, time management and building inter-city working relationships. Knowledge of governmental Accounts Payable concepts and practices, developing policies and procedures. Knowledge of all aspects of the Accounts Payable systems and SAP applications.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing if a promotional position; candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. The salary range is:

Pay Grade 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)-393-6051.

If you need special services or accommodations, please call 832-393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

EOE – Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Which best describes your education?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  03

  Which area of concentration did you obtain your degree?

• Business Administration

• Public Administration

• Finance

• Accounting

• Other closely related field

• None of the above

  04

  Which of the following best describes your professional experience in professional administrative, financial or analytical?

• Less than one (1) year of experience

• One (1) year but less than three (3) years

• Three years but less than five (5) years

• Five (5) years but less than seven (7) years

• Seven (7) years or more

• I have no experience.

  05

  How would you rate your level of proficiency with Microsoft Excel?

• Beginner – Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• Intermediate – Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

• Advanced – Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

• No Experience

  06

  How many verifiable years of related professional experience in Accounts Payable do you possess?

• Less than two (2) years

• Two (2) years

• Three (3) years

• Four (4) years

• More than Four (4) years

• None of the above

  07

  How many verifiable years of verifiable experience do you have handling financial monitoring and audit requests?

• Less than two (2) years

• Two (2) years

• Three (3) years

• Four (4) years

• More than Four (4) years

• None of the above

  08

  Please describe your experience in project management and drafting policies and procedures. (see resume is not acceptable if no experience please insert N/A.).

  09

  Please describe your experience in financial management and analyzing and interpreting financial data (i.e., budgets, general ledgers, accounting documents etc.) and making comparative analyses, studying proposed changes in methods. (see resume is not acceptable if no experience please insert N/A.).

  10

  What is your level of proficiency utilizing SAP Financial Systems?

• Beginner

• Intermediate

• Advanced

• I have no experience utilizing SAP Financial Systems.

  11

  If you indicated you have SAP experience to the above, briefly describe your experience utilizing SAP. If no experience, please indicate "N/A". (Please note stating 'See Resume' may delay your application process.)

  12

  Are you currently a City of Houston Finance employee?

• Yes

• No

  Required Question