Administrative Specialist (Hybrid)

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Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Advancement at UM-Flint is looking for candidates for the position of Administrative Specialist. Candidates for this position must have the skills and experience needed to provide responsible and effective support in a leadership setting. You will perform a variety of administrative responsibilities to support the daily operations of the unit; assist with planning; monitor information about operating policies and procedures; and coordinate staff personnel matters. Important skills include accuracy in writing, managing calendars, scheduling meetings, excellent customer service, and the ability to handle confidential matters. You will need to work on several projects at one time, meet deadlines, and support units across the campus. You will report to the Vice Chancellor for University Advancement.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off

• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.

• Many choices for comprehensive health insurance.

• Life insurance

• Long-term disability coverage

• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staffflier (https://hr.umich.edu/sites/default/files/benefit-highlights.pdf) .

For tuition support information can be found at:https://www.umflint.edu/hr/ benefits/ (https://www.umflint.edu/hr/benefits/)

Information about our vision, mission and values can be found at:https://www.umflint.edu/ chancellor/leadership-mission- vision/ (https://www.umflint.edu/chancellor/leadership-mission-vision/)

University of Michigan-Flint - Plan for Diversity, Equity and Inclusion

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/.

The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.

Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.

Responsibilities*

• Provide basic support to the Vice Chancellor (VC) on a daily basis and on special projects when needed.

• Manage the calendars of Vice Chancellor and team members.

• Schedule VCs virtual and in-person meetings with multiple attendees with challenging schedules and communicate logistical support such as agendas, AV, PowerPoint slides and meeting materials.

• Facilitate communication between executives, team members, clients, and other stakeholders, keeping them informed of schedule updates.

• Manage the flow of projects and issues requiring either near-term responses or anticipatory preparations related to the VC/University Advancement projects.

• Manage daily operations, including: answering phones, greeting guests, xerox, supply orders, mail, financial reports, purchasing/invoices, budget transfers, draft letters/emails, and staff Concur expense and travel reports.

• Maintain policy and procedure documents and ensure they are communicated to University Advancement staff.

• Provide Human Resources support, including: DBEs, new job postings, monitoring/approving staff timekeeping, assisting with preparation of employee evaluations and merit award letters. Maintain University Advancement staff personnel files.

• Help organize events, ensuring contracts are complete and accurate and all logistical details are well-managed.

• Engage and participate in other tasks and activities as a member of a highly-functioning team that collaborates and supports each other in an inclusive and caring environment.

Required Qualifications*

• High School Diploma or equivalent

• 3 or more years of progressively-responsible administrative experience

• 1 or more years of experience with higher education and professional business work environments including the ability to maintain a customer service focus.

• Demonstrated discretion when dealing with confidential information

Work Schedule

Hybrid:

A consistent hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based upon the duties of the position and the needs of the department.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

248285

Working Title

Administrative Specialist (Hybrid)

Job Title

Administrative Specialist

Work Location

Flint Campus

Flint, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Flint Vc Univadvance

Department

Flint Development

Posting Begin/End Date

5/01/2024 - 5/22/2024

Salary

$45,700.00 - $57,100.00

Career Interest

Administration

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