Subaward Administrator 1

• Job Number: 23985

• Functional Area: Administration

• Department: Research Administration Services

• School Area: VP Research

• Employment Type: Full-time Temporary (Hybrid)

• Employment Category: Exempt

• Visa Sponsorship Available: No

• Schedule:

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  Job Description

SUBAWARD ADMINISTRATOR 1, Research Administration Services (RAS), to create subaward shells and log new requisitions for subawards; create new subawards, primarily using FDP template; modify existing subawards and update Kuali Coues (KC) database to reflect changes; and conduct annual organizational reviews and assist with initial risk designation for new organizations. Will work with manager to develop experience and expertise in assessing requirements related to requests for new subawards, understand prime award terms and conditions and how to flow them down to subawardees, learn and maintain awareness of relevant MIT/local/state/federal regulations relative to funding sources, help organize workflow through B2P To Do list maintenance, close out subawards and update subaward closeout list, enter documents into KC database, communicate with stakeholders regarding their subaward needs and answer questions related to subaward status, and perform other duties as necessary.

Job Requirements

REQUIRED: bachelor's degree in a relevant field; at least two years’ relevant professional experience, e.g., paralegal, contract administration, etc.; excellent organizational, oral and written communication, reading comprehension, and analytical skills; attention to detail; proficiency with MS Office (Word, Excel, PowerPoint); an understanding of how to find applicable legal and regulatory frameworks; and knowledge of and experience with grants and contract administration. Must be able to solve problems, draft written agreements, review and understand basic financial documents and contract terms/conditions, and manage multiple concurrent tasks/projects/deliverables in a fast-paced environment, and collaborate with a range of stakeholders. PREFERRED: research administration experience, knowledge of MIT systems such as Kuali Coues and SAP, and paralegal or other legal/business administration/accounting experience. Job #23985-6This is an eighteen-month term position with the possibility of extension.5/1/24