[Executive Data Reporting Analyst will be responsible for executive administration support and services. To include budget management task associated with the Aviation Information Systems (AIS). AIS provides IT support in a variety of areas for the Department of Aviation. AIS has 1 Deputy GM, 4 AGM and 5 Directors that will require support. AIS has over 50 contracts for hardware and software to provide maintenance support and equipment as needed. [Responsibilities]{verdana",sans-serif"=""}]{verdana",sans-serif"=""}

• Perform executive level administration task, coordinating and scheduling meetings, Conduct personnel support such as interview scheduling and performance management tracking for the division.
• [Manage the executives daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Ensure they can efficiently accomplish key tasks and company initiatives.]{verdana",sans-serif"=""}
  • Acting as the administrative point of contact between the executives and internal/external clients
  • Undertaking the tasks of receiving calls, take messages and routing correspondence.
  • Handling executives requests and queries appropriately, managing action register and report as required.
• [Has the ability to maintain privacy and confidentiality of key sensitive matters and information]{verdana",sans-serif"=""}
  • Exemplary planning and time management skills
  • Up to date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills

Performs specialized duties in budget management in accordance with City processes and rules.

Confirms purchase request details and prepares appropriate documentation.

Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances.

Prepare management reports related to budget as needed.

Conducts invoice and purchase order reconciliation.

Communicates and maintains working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Oracle policies.

Resolves conflicts concerning goods/services at department and vendor level.

Inspects invoices and troubleshoots problems between divisions and vendors to include price discrepancies, credits, and other payment terms.

Assists in the development and review of budgeting procedures and methods.